II. Location address

African Union Headquarters | Roosevelt Street (old airport area) | W21K19 | Addis Ababa, Ethiopia | Phone. : (251) 11 551 77 00 | Fax: (251) 11 551 78 44

III. Working languages

Simultaneous interpretation and conference material will be provided in the official languages ​​of the UN and AU.

IV. Conference material

Conference documents will be available on the dedicated conference website (http://www.who.int/food-safety/international-food-safety-conference). Participants are encouraged to use personal laptops / tablets during the Conference, as the Conference will generally be paperless. Only the program of the meeting and the selected documents will be provided in hard copy.

V. Registration

Access to AU territory and the AU Conference Center will only be permitted to registered participants. Participants must register online before January 29, 2019, by following the individual link provided by the organizers. Online registrations will close on January 29. Registered participants will receive two badges at the door of the AU Headquarters, namely a security badge to access the AU compound and a Conference badge to enter the meeting venue.

To receive a personal registration link, please write to [email protected]

VI. Travel and hotel accommodation

Informal booking for non-sponsored participants was made at two hotels:

  • The Hilton has reserved rooms for conference attendees from February 11-13 ($ 160 / night). Reservations can be made directly online by clicking on here.
  • The Nexus Hotel has agreed to block rooms. To guarantee AU negotiated rates (US $ 68 / night), reservations can be made by email directly [email protected]

VII. Land transportation

All confirmed participants will be picked up from Addis Ababa Bole International Airport and dropped off at their respective hotel, one of the recommended hotels.

Please let us know as soon as possible if you change your travel plans.

VIII. Catering service

A buffet lunch, coffee, tea and refreshments will be served on both days of the Conference. A welcome cocktail to the Conference will be organized on site on February 12, 2019.

IX. Medical assistance

The African Union Clinic will provide medical assistance to meeting participants. Participants will need to bring their conference badge when they come to the Clinic. Any invoice incurred outside the AU will be the responsibility of the participant.

X. Visa information

  • For the participants of this conference, arrangements are made for the issuance of visas on arrival at Addis Ababa Bole International Airport. The AU will prepare a Note Verbale approved by the Ministry of Foreign Affairs of Ethiopia with the names of the participants who choose to obtain a visa at the airport.

To note: Participants who will receive their visa upon arrival at the airport are kindly requested to have with them the printed note verbale and the letter of invitation.

  • In addition, Ethiopia entry visa for can be obtained in any of the following options for which applicants should consider that no support can be provided by the co-organizers:
    • In line: For related information, please visit: https://www.evisa.gov.et
      To note: For the electronic visa application, the note verbale is different from the note verbale to support visa issuance at the airport. Please contact [email protected] for support.
    • To the Ethiopian consulates in the countries of the participants.

XI. Weather situation

Addis Ababa has two main seasons: a dry season from November to February, and for the rest of the year, a rainy season, divided into “light rains” and “heavy rains”. In February, the daytime periods are expected to become relatively warm with average temperatures of around 22 ° C at its highest and 8 ° C at its lowest.

XII. Currency

The local currency is the Ethiopian Birr (ETB) and is used for transactions across the country. The most readily convertible foreign currencies are the US dollar, euro and pound sterling, and US $ 1 Birr 28.0617 (official rate https://www.nbe.gov.et/market/banksexchange.html from 10e January 2019, actual rates may vary). Money can be changed from US dollar, Euro and British pound to ETB at the airport, at banks, as well as at hotels where there is a bureau de change.

Addis Ababa hotels will accept ETB, and most will accept Visa, MasterCard and cash payments in US dollars. Please note that upon departure you will need to exchange all your Birr for foreign currency. To do this, you should keep the receipt provided to you when converting foreign currency to Birr.


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